The Sandman Provincial Hospital Quetta, Government of Balochistan has issued its 2nd Invitation of Quotation-Based Procurements for the supply of medicines and consumable items under the Balochistan Health Card Program (BHCP) for the year 2026–27.
Sealed quotations are invited from well-reputed and registered firms, medical stores, pharmacies and suppliers dealing in medicines and consumable items or cardiac devices. The procurement is intended for a Framework Contract, and participating bidders must meet the prescribed financial, regulatory and technical requirements.
Procurement Overview
| Details | Information |
|---|---|
| Hospital | Sandman Provincial Hospital Quetta |
| Department / Programme | Balochistan Health Card Program (BHCP) |
| Procurement Notice | 2nd Invitation of Quotation-Based Procurements |
| Procurement Period | 2026–27 |
| Procurement Type | Framework Contract for Medicines and Consumable Items |
| Eligible Suppliers | Registered firms, medical stores, pharmacies and suppliers dealing in medicines, consumable items and cardiac devices |
| Procurement Procedure | Single Stage – One Envelope Procedure |
| Minimum Financial Capacity | Rs. 5 Million |
| Framework Agreement Period | 365 Days |
| Quotation Submission Deadline | 02 August 2026 at 12:00 PM |
| Quotation Opening | 02 August 2026 at 01:00 PM |
| Submission Location | Office of the Medical Superintendent, Sandman Provincial Hospital Quetta |
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What is Being Procured?
This procurement is primarily intended to establish a framework arrangement for the supply of medicines, surgical supplies, consumable items and cardiac devices required by the concerned departments of Sandman Provincial Hospital under the Balochistan Health Card Program.
Supplies will be ordered according to the hospital's actual requirements. Medicines, surgical supplies and consumable items will therefore need to be provided on a need basis during the framework agreement period rather than as a single one-time supply.
| Procurement Area | Requirement |
|---|---|
| Medicines | Supply of medicines required by the concerned hospital departments under BHCP. |
| Surgical & Consumable Items | Supply of approved surgical and consumable items according to departmental requirements. |
| Cardiac Devices | Eligible suppliers dealing in cardiac devices may participate subject to the applicable regulatory and bidding requirements. |
| Supply Arrangement | Items will be supplied according to need under the approved framework contract. |
Who Can Submit a Quotation?
Participation is open to eligible and properly registered suppliers capable of providing medicines and medical consumables in accordance with the hospital's requirements. The procurement notice places particular emphasis on regulatory compliance, financial capacity and previous experience.
- The firm must be registered with the Income Tax Department and listed as an Active Taxpayer with FBR.
- The firm, company, medical store or pharmacy must possess valid sales tax registration with FBR.
- The supplier must possess the required licence or registration from the Health Department or other relevant authorities for supplying such items.
- The bidder must have a minimum financial capacity of Rs. 5 million.
- A turnover certificate issued by the bidder's bank must be submitted as evidence of financial capacity.
- The bidder must possess a renewed Drug Sales Licence.
- All medicines and relevant supplied products must be registered with the Drug Regulatory Authority of Pakistan (DRAP).
- The bidder must have successfully completed at least three similar assignments during the current year.
- The participating firm must not be blacklisted, penalized or declared in default for supplies to government or non-government institutions across Pakistan.
Medicine Shelf-Life Requirement
The procurement notice establishes an important shelf-life condition for medicines and consumable products. Suppliers should ensure that the items offered comply with the required remaining shelf life at the time of delivery.
| Requirement | Condition |
|---|---|
| Local & Imported Items | Required shelf life should generally be approximately 75%–80% at the time of supply. |
| Supply Frequency | Medicines and consumables will be supplied according to the needs of the concerned department. |
| Documentation | Supplied items must comply with applicable regulatory, licensing and procurement requirements. |
Pricing & Payment Conditions
Bidders should carefully calculate their quotations because the procurement notice establishes specific pricing and payment conditions for controlled and de-controlled medicines and other items.
- The financial quotation should include the maximum possible discount on the Market Retail Price (MRP) for controlled items.
- For de-controlled items, the quoted MRP must remain below relevant market price benchmarks.
- Market price benchmarks may be established through a recent market survey conducted within the previous 30 days.
- Payments will be processed within approximately 120 days after completion of supply, subject to completion of all required official and financial documentation.
- All payments will be made through bank transfer to the firm's valid account.
Framework Contract & Supply Arrangement
The procurement is structured as a 365-day framework agreement. After completion of the comparative assessment, the designated procurement committee of the Balochistan Health Card Program will process the final approval and work order in accordance with the applicable procurement conditions.
At the conclusion of each calendar month, the selected supplier may also be required to submit a comprehensive and itemized summary of medicines and consumables supplied to the concerned authority.
Key Dates at a Glance
| Procurement Stage | Date / Time |
|---|---|
| Quotation Submission Deadline | 02 August 2026 at 12:00 PM |
| Quotation Opening | 02 August 2026 at 01:00 PM |
| Framework Agreement | 365 Days |
| Indicative Payment Period | Within 120 days after completion of supply, subject to required documentation and procedures |
Documents & Declarations Required
Suppliers should prepare their supporting documents carefully before submitting a quotation. The procurement notice requires bidders to demonstrate their legal registration, financial capacity, relevant experience and compliance with pharmaceutical regulations.
| Document | Purpose / Requirement |
|---|---|
| FBR Registration & Active Taxpayer Status | Evidence that the bidder is properly registered for income tax and appears on the Active Taxpayers List. |
| Sales Tax Registration | Valid sales tax registration with FBR. |
| Drug Sales Licence | A valid and renewed Drug Sales Licence must be provided. |
| Bank Turnover Certificate | Required to demonstrate the prescribed financial capacity of the bidder. |
| Relevant Experience | Evidence of at least three similar assignments completed during the current year. |
| Non-Blacklisting Declaration | Affidavit confirming that the firm is not currently blacklisted, penalized or in default. |
| Undertaking | Undertaking on Rs. 100 judicial stamp paper agreeing to the terms and conditions of the bidding process. |
Affidavit & Undertaking Requirements
The advertisement specifically requires bidders to provide declarations on stamp paper. These documents form an important part of the quotation and should be prepared in accordance with the conditions stated in the official procurement notice.
- A declaration on an Rs. 100 stamp paper, duly signed and verified by a Notary Public or Oath Commissioner, must confirm that the firm is not currently blacklisted, penalized or declared in default for supplies to government or non-government institutions in Pakistan.
- An undertaking on Rs. 100 judicial stamp paper must also be submitted confirming acceptance of the terms and conditions of the procurement process.
- All declarations and supporting documents should contain accurate and verifiable information.
Special Condition for Cardiac Devices
For procurement involving cardiac devices, the notice states that applicable FDA and CE/EC Europe certifications will carry weightage as specified in the bidding documents. Suppliers dealing in these products should therefore review the detailed procurement documents and provide the relevant quality and regulatory certifications.
How to Submit a Quotation
- Review the official procurement notice and confirm that the firm meets the prescribed eligibility requirements.
- Prepare the financial quotation for the medicines, consumable items, surgical supplies or cardiac devices relevant to the firm's business.
- Include the maximum applicable discount on Market Retail Price (MRP) and comply with the pricing conditions stated in the procurement notice.
- Attach valid FBR registration, Active Taxpayer evidence, sales tax registration, Drug Sales Licence, bank turnover certificate and other applicable regulatory documents.
- Attach evidence of at least three similar assignments completed during the current year.
- Include the prescribed non-blacklisting affidavit and undertaking on the required stamp papers.
- Place the completed quotation and supporting documents in a properly sealed package.
- Submit the sealed quotation to the office of the Medical Superintendent, Sandman Provincial Hospital Quetta by 02 August 2026 at 12:00 PM.
- Submitted quotations are scheduled to be opened on the same day at 01:00 PM in the presence of the Hospital Procurement Committee.
Submission & Contact Information
| Details | Information |
|---|---|
| Submitting Authority | Medical Superintendent, Sandman Provincial Hospital Quetta |
| Hospital | Sandman Provincial Hospital Quetta |
| Location | District Quetta, Balochistan |
| Phone | 081-9202639 |
| Fax | 081-9202017 |
| Submission Deadline | 02 August 2026 at 12:00 PM |
| Quotation Opening | 02 August 2026 at 01:00 PM |
Before You Submit
Firms intending to participate should verify that their licences, tax registrations and supporting certificates are valid before submitting the quotation. Particular attention should be given to the required shelf life of medicines, MRP-related pricing conditions, previous supply experience and the prescribed affidavits.
Bidders should also ensure that their quotation reaches the designated office before the deadline. The procuring authority reserves the right to cancel the procurement process at any stage or extend the quotation submission date in accordance with the applicable conditions.
Frequently Asked Questions
Which hospital has announced this procurement?
The procurement notice has been issued by Sandman Provincial Hospital Quetta under the Balochistan Health Card Program.
What items are being procured?
The procurement covers medicines, surgical and consumable items, and relevant cardiac devices required by hospital departments.
Who can submit quotations?
Eligible registered firms, pharmacies, medical stores and suppliers dealing in the relevant medicines, consumables or cardiac devices may participate, subject to the requirements stated in the official notice.
What financial capacity is required?
The bidder must demonstrate a minimum financial capacity of Rs. 5 million and provide the required bank turnover certificate.
How long will the framework agreement remain valid?
The framework agreement is stated to be for 365 days.
What is the deadline for quotation submission?
The advertisement states that sealed quotations must be submitted by 02 August 2026 at 12:00 PM.
When will quotations be opened?
Submitted quotations are scheduled to be opened on 02 August 2026 at 01:00 PM in the presence of the Hospital Procurement Committee.
Official Advertisement
Interested suppliers should carefully review the official 2nd Invitation of Quotation-Based Procurements issued by Sandman Provincial Hospital Quetta before participating. The official advertisement should be treated as the primary source for eligibility conditions, required documents, pricing requirements, regulatory conditions and submission instructions.
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