Health Department Balochistan Tender 2026 – External Monitoring & Evaluation Firm

The Health Sector & Reform Management Unit (HSRMU) / Project Management Unit (PMU), Health Department, Government of Balochistan has invited electronic bids for hiring an External Monitoring & Evaluation (M&E) Firm for regular monitoring of the Deworming Initiative of School-Aged Children in Balochistan 2026–28.

The procurement has an estimated cost of Rs. 12,743,000 and will be conducted through the Single Stage – Two Envelope procedure under the Balochistan Public Procurement Rules, 2014. Only electronic bids will be accepted through the BPPRA Electronic Public Procurement System (EPPS); the notice specifically states that no physical bid is required.

Tender Overview

Procuring Department	Health Department, Government of Balochistan
Procuring Unit	Health Sector & Reform Management Unit (HSRMU) / Project Management Unit (PMU)
Procurement	Hiring of External M&E Firm for Regular Monitoring of Deworming Initiative of School-Aged Children in Balochistan 2026–28
Estimated Cost	Rs. 12,743,000
Bid Security	3% of Bid Amount
Procurement Procedure	Single Stage – Two Envelope
Submission Method	Electronic submission through BPPRA EPPS only
Bid Submission Deadline	27 August 2026 at 11:00 AM
Bid Opening	27 August 2026 at 12:00 PM
Tender Reference	TSE-2627081161562
WhatsApp Channel	Join
Tenders WhatsApp Group	Join
All Social Media Handles	Visit

Tender Work Details

Service / Assignment	Estimated Cost	Bid Security
Hiring of External M&E Firm for Regular Monitoring – Deworming Initiative of School-Aged Children in Balochistan 2026–28	Rs. 12,743,000	3% of Bid Amount

Eligibility of Bidders

The official tender notice sets out specific eligibility requirements for firms interested in the monitoring assignment. Bidders should verify each requirement against the complete bidding documents before preparing their electronic submission.

• The firm must have completed at least two assignments of similar nature and complexity during the previous three years, with each assignment worth at least PKR 4 million.
• The bidder must have an accumulated turnover of at least PKR 8 million during the three preceding years.
• The firm must be registered as an Active Taxpayer.
• A valid Balochistan Revenue Authority (BRA) Registration Certificate is required.
• The bidding firm must not currently be blacklisted by any procuring agency in Pakistan.
• The bidder must demonstrate capacity for digital field data collection using CAPI-based systems such as ODK, KoBo or equivalent systems.
• The required digital-data capability includes GPS/time stamping, electronic forms, data transmission, data-quality checks and secure management of field data.
• Bid security must be submitted in the amount, form and validity specified in the bidding documents.
• A signed Declaration of Independence and No Conflict of Interest must be provided, confirming that the firm, its affiliates and proposed key personnel are not involved in implementation of the Deworming Initiative.

These conditions are taken from the tender notice, but bidders should still rely on the complete official bidding documents for the final documentary requirements and evaluation criteria.

Electronic Bid Submission

This procurement is being conducted electronically. The advertisement clearly states that only electronic bids will be submitted and no physical bid is required.

All interested bidders must be registered with the BPPRA Electronic Procurement System (EPPS) before submitting their bid. Firms that have not yet completed the necessary registration should address this requirement before the deadline rather than waiting until the final submission period.

The tender notice identifies the BPPRA website as the source for the NIT and complete bidding documents: www.bppra.gob.pk.

Bid Security

The bids must be accompanied by bid security equivalent to 3% of the bid amount. According to the advertisement, the security may be provided in the form of a Bank Guarantee or Deposit at Call issued by a scheduled bank in favour of the concerned procuring authority.

Bidders should follow the complete bidding documents for the prescribed amount, format, validity and beneficiary details. A bid-security instrument should not be prepared on assumptions where the tender documents specify exact requirements.

Important Dates

Electronic Bid Submission Deadline	27 August 2026 at 11:00 AM
Electronic Tender Opening	27 August 2026 at 12:00 PM

The bid opening will take place electronically through the EPPS system on the same day. Firms should complete uploading and submission sufficiently before the deadline to reduce the risk of last-minute technical or connectivity problems.

What Firms Should Verify Before Participating

This assignment involves monitoring and digital field-data collection, so bidders should review more than the financial value of the tender. Before deciding to participate, a firm should confirm that its previous assignments, turnover, tax status, BRA registration and technical data-collection capacity can be supported with the documentation required in the bidding documents.

Particular attention should be given to the similar-experience requirement. Firms should ensure that the assignments being presented as evidence actually match the nature and complexity required by the procuring agency and that their value and completion can be demonstrated through acceptable records.

Similarly, bidders relying on digital monitoring experience should make sure that their proposal clearly explains genuine capacity in CAPI-based field systems rather than simply naming software platforms without supporting experience.

Contact & Procuring Office

The procuring office address mentioned in the advertisement is:

Health Sector & Reform Management Unit (HSRMU) / Project Management Unit (PMU)
House No. 26-A, Chaman Housing Scheme
Airport Road, Quetta, Balochistan

Phone: 081-2864129
Email: eiftikharshah@yahoo.com

Important Note for Bidders

Interested firms should treat the official NIT, BPPRA tender record and complete bidding documents as the controlling sources for this procurement. Eligibility evidence, proposal format, bid security requirements, evaluation methodology and electronic submission instructions should all be checked directly before the bid is finalized.

Bidders should also verify whether any official corrigendum, addendum or revised deadline has been issued before submission. If an official revision is published, the revised procurement instructions should take precedence over the original notice.

Related Tenders

View More Tenders in Balochistan

Official Advertisement

The tender notice issued by the Health Sector & Reform Management Unit / Project Management Unit, Health Department, Government of Balochistan is the primary source for this procurement opportunity. Interested firms should review the complete official advertisement and bidding documents before submitting an electronic bid.

Guide for Preparing a Strong Monitoring & Evaluation Tender Proposal

This procurement is for an External Monitoring & Evaluation (M&E) Firm, so bidders should think beyond ordinary tender compliance. A strong submission should demonstrate that the firm can independently collect, verify, manage and report reliable field information across a health-related programme.

The official bidding documents remain the controlling source for the exact technical and financial requirements. The guidance below is intended to help firms organize their proposal more effectively without adding requirements that are not stated by the procuring agency.

1. Build the Proposal Around the Scope of Monitoring

The assignment relates to regular monitoring of the Deworming Initiative of School-Aged Children in Balochistan 2026–28. Firms should therefore make sure their proposal explains how their experience and systems are relevant to field monitoring, data verification and quality assurance.

Instead of presenting a generic company profile, bidders may find it more useful to highlight previous assignments involving:

• Large-scale field monitoring.
• Education or health-sector surveys.
• Independent verification assignments.
• Household, school or institutional data collection.
• Digital survey systems.
• Data-quality assurance.
• Field-team supervision.
• Monitoring reports and dashboards.

Only experience that can be supported through the documents required by the bidding documents should be presented as evidence.

2. Present Similar Experience Clearly

The tender notice requires experience in at least two assignments of similar nature and complexity. Firms should avoid making the evaluation committee search through a long company profile to identify qualifying projects.

A practical approach is to prepare a short project-experience summary for each relevant assignment covering:

• Name of the client.
• Title and purpose of the assignment.
• Contract value.
• Duration.
• Geographical coverage.
• Nature of field work.
• Digital data-collection method used.
• Main responsibilities performed by the firm.
• Evidence of completion or performance where required.

The objective should be to make it easy for evaluators to compare the firm's evidence with the qualification requirements stated in the bidding documents.

Preparing for CAPI-Based Field Data Collection

One of the important technical requirements in the notice is the ability to conduct digital field data collection using CAPI-based systems such as ODK, KoBo or equivalent platforms.

Firms should therefore be prepared to demonstrate practical capability rather than simply stating that they are familiar with digital surveys.

What a Digital Monitoring System Should Address

Depending on the official TORs, a monitoring proposal may need to explain how the firm would manage areas such as:

• Electronic questionnaire design.
• Enumerator access and user control.
• GPS capture and location verification.
• Date and time stamping.
• Validation rules within electronic forms.
• Daily synchronization of field records.
• Identification of incomplete or suspicious submissions.
• Secure storage and transfer of collected information.
• Supervisor review of incoming data.
• Correction and escalation procedures for data-quality issues.

These are general M&E planning considerations. Firms should use the exact technical specifications contained in the official TORs when preparing their methodology.

Test the Digital System Before Deployment

A monitoring firm should normally test its electronic forms and field workflow before large-scale deployment. A pilot can help identify problems such as incorrect skip logic, missing validation rules, GPS errors or confusing questions.

If a bidder proposes such a process, it should explain it in a practical way and connect it to the project's actual monitoring requirements rather than adding unnecessary technical terminology.

How to Develop a Credible Field Monitoring Plan

For an external monitoring assignment, the evaluation team may need confidence that the bidder can manage field operations consistently across different locations. A proposal should therefore describe how field activities would be planned, supervised and checked.

Field Team Structure

Where required by the TORs, bidders should clearly explain who will perform the main functions of the assignment. This may include field enumerators, supervisors, data managers, monitoring specialists and other key personnel.

The proposal should avoid assigning responsibilities vaguely. Each role should be connected to a practical function such as field verification, supervision, data review or reporting.

Training and Standardization

Different field teams can produce inconsistent results if instructions are interpreted differently. A useful monitoring methodology should therefore explain how staff will be trained on:

• Questionnaire interpretation.
• Digital data-entry procedures.
• Field protocols.
• Respondent interaction.
• GPS and time-stamp requirements.
• Data confidentiality.
• Escalation of unusual cases.

Any training approach should match the requirements of the official procurement documents.

Data Quality Should Be Explained, Not Just Mentioned

Because the tender specifically refers to data-quality checks, firms should explain how unreliable or incomplete field information would be identified and handled.

A practical data-quality plan may describe checks such as:

• Missing-field validation.
• Duplicate-record detection.
• GPS consistency checks.
• Unusually short interview durations.
• Unexpected response patterns.
• Supervisor verification of selected records.
• Daily review of incoming field submissions.

The exact approach should depend on the TORs and proposed methodology. Firms should avoid claiming technologies or monitoring capabilities they cannot actually demonstrate.

Independence and Conflict of Interest

The official notice requires a signed Declaration of Independence and No Conflict of Interest. This is particularly important because an external monitoring firm is expected to provide an independent view of programme implementation.

Before submitting the declaration, the bidder should review its own organization, affiliates and proposed key personnel to confirm that the statement being signed is accurate.

If there is any uncertainty about whether a previous or current relationship could create a conflict, the firm should seek clarification from the procuring authority rather than making an unsupported assumption.

Organizing Technical and Financial Documents

The procurement uses a Single Stage – Two Envelope procedure. Bidders should therefore pay close attention to the instructions in the official bidding documents regarding separation and electronic submission of technical and financial components.

A useful internal preparation method is to maintain separate checklists for:

• Eligibility documents.
• Technical proposal.
• Company experience.
• Key personnel documents.
• Methodology and work plan.
• Financial proposal.
• Bid security.
• Declarations and undertakings.

The final upload structure, naming conventions and submission procedure should follow the BPPRA tender documents exactly.

Avoid Last-Minute EPPS Submission

Electronic procurement removes the need to deliver a physical bid, but it introduces other risks such as slow internet connections, incomplete uploads, incorrect file formats or account-access problems.

Bidders should therefore complete their proposal well before the deadline and allow enough time for:

• Final document review.
• File conversion and naming.
• Electronic signatures or other required authentication.
• Uploading large files.
• Checking that each required document has uploaded successfully.
• Final electronic submission through the Supplier Dashboard.

The official deadline remains controlling, and bidders should not assume that technical problems will result in additional time being granted.

Common Tender Preparation Mistakes

• Using a generic company profile instead of demonstrating relevant similar experience.
• Failing to provide documentary evidence for turnover or completed assignments.
• Ignoring Active Taxpayer or BRA registration requirements.
• Submitting an incorrect bid-security instrument.
• Providing a methodology that does not explain field supervision or data quality.
• Listing software platforms without demonstrating actual digital data-collection experience.
• Overlooking the conflict-of-interest declaration.
• Mixing technical and financial information contrary to the bidding procedure.
• Uploading the electronic bid too close to the submission deadline.

Final Tender Preparation Checklist

Before submitting the electronic bid, the firm's responsible team should perform a final review against the complete official bidding documents.

• Confirm EPPS registration and Supplier Dashboard access.
• Verify Active Taxpayer status.
• Confirm valid BRA registration.
• Identify at least two qualifying similar assignments and supporting evidence.
• Verify the required turnover evidence.
• Prepare the technical methodology according to the TORs.
• Explain practical CAPI-based data-collection capacity.
• Prepare and verify the required bid security.
• Complete the Declaration of Independence and No Conflict of Interest.
• Confirm that proposed key personnel meet the bidding-document requirements.
• Review technical and financial documents separately where required.
• Check every uploaded file before final electronic submission.
• Recheck BPPRA for any corrigendum or addendum before submitting.

Why Careful Preparation Matters

A monitoring and evaluation tender is not judged only by whether a firm submits all basic documents. The proposal also needs to show that the bidder can carry out the assignment reliably, independently and with appropriate systems for field supervision and data quality.

Firms considering this opportunity should therefore use the time before submission to align their previous experience, personnel, digital systems and proposed methodology with the official TORs. Where any requirement is unclear, clarification should be obtained from the official procurement source rather than relying on assumptions.